NOTICE TO BIDDERS FOR COUNTY SUPPLIES

SPRING 2018

Notice is hereby given that the Board of Commissioners of the County of Fulton, Indiana, that it will receive sealed bids at the office of the Auditor of Fulton County,

County Office Building, 125 East Ninth St, Rochester, Indiana, until the hour of 10:30 a.m. EST, on March 16, 2018, to furnish the following items as requisitioned by the

Fulton County Highway Department Supervisor, for the period of when such bids are awarded to December 31, 2018.

Said bids will be opened and read at 10:30 a.m. EST, March 16, 2018 at the Commissioner’s Room, County Office Building, 125 East Ninth St, Rochester, Indiana.

Each bid shall be in a SEPARATE SEALED ENVELOPE.

All bidders will be required to attach with all said bids either a certified check, made payable to the Auditor of Fulton County, or a Bidder’s Bond equal to 10% of the total bid. All bidders shall use separate FULTON COUNTY BID FORM.

EACH BID ITEM 

TO BE MADE IN DUPLICATE

The Board reserves the right to reject any and/all bids. All bids must cover quoted amounts or less. The Fulton County Commissioners may award more than one bid due

to service of specific geographic areas of the county. All purchases are to be made as needed and subject to appropriation, by the Fulton County Council. Bidder may reserve the right to allocate it’s product to its customers in a fair and equitable manner, if necessary, due to the reduction of the allocation from the source for mandatory

allocation issued by the appropriate agency of the Federal Government. Bidder must state on his bid, if said bid is subject to the escalator clause or said bid shall be considered to be firm for the year 2018.

FULTON COUNTY BOARD 

OF COMMISSIONERS

Bryan Lewis

Richard Ranstead

Steve Metzger

ATTEST: Christina Sriver

Auditor, Fulton County

ITEM #1 EMULSION 

LIQUID ASPHALT

800,000 gallons or less of the following grades of asphalt:

AE-T

AE-P

AE-PL

AE-90

AE-90S

AE-150

Fog. Seal

Dust palliative for dust control

All materials must be delivered by transport to County Road sites and made available off of transport, or at County Highway garage in County tanks, or picked up by County, or at a designated site into tanks. All material must meet INDOT specifications except AE-150 must be at a minimum penetration of 100. AE-90, and AE-90S must be delivered at a minimum temperature of 155 degrees.

ITEM #2 CUTBACK 

LIQUID ASPHALT

800,000 gallons or less of the following grades of asphalt:

MC-3000

Sealing Asphalt

MC-250

SC-250

CM-90

CM-150

PG 64-22

PG 58-28

All materials must be delivered by transport to County Road sites and made available off of transport, or at County Highway garage in County tanks, or picked up by County, or at a designated site into tanks. All materials must meet INDOT specifications.

ITEM #3

15,000 TONS OR LESS OF HAC HOT ASPHALTIC CONCRETE

A. Quote prices of Base, Binder, and Surface F.O.B.

B. Quote prices per ton for contractor to lay HAC (Hot Asphaltic Concrete) with paver, roller, and laborer to finish mat. Quote price per ton.

C. Plant Rental Quote

The vendor will furnish plant with operator and loader personnel and county will stockpile aggregate at site and furnish liquid asphalt into vendor tanks. Quote price per ton to charge plant.

Note: Item 3A shall be in accordance to type A section 402 of INDOT specifications. Item 3B shall be done in accordance with section 401.10 to 402.20 of INDOT specifications.

ITEM #4 PUG MILL MIXING - 15,000 Tons or less

Vendor shall furnish twin shaft portable Pug Mill Mixer plant with operators, liquid asphalt tanks and loader, liquid asphalt and aggregate to be supplied by the county. The County will designate the site. Quote price per gallon to mix Pug Mill Mix.

ITEM #5 50,000 gallons or less Calcium Chloride Solution

A. Liquid Calcium (42%) furnished and applied at any point in Fulton County as designated by Fulton County Highway Supervisor.

B. Liquid Calcium (38%) furnished and applied to any point in Fulton County as designated by Fulton County Highway Supervisor.

NOTE: Vendor may split bid to furnish calcium chloride solution or to apply only or both.

BID, OFFER OR PROPOSAL FOR SALE OR LEASE OF MATERIALS

FULTON COUNTY, INDIANA

Date:_____________

Governmental Unit:

Bidder (Firm):

Address:

City/State:

Telephone Number:

Agent of Bidder:

Pursuant to notices given, the undersigned offers bid(s) to_____ (Governmental Unit) in accordance with the following attachment(s) which specify the class or item number or description, quantity, unit, unit price and total amount.

The contract will be awarded by classes or items, in accordance with specifications. Any changes or alterations in the items specified will render such bid void as to that class or item. Bidder further agrees that he will not withdraw his bid

from the office in which it is filed. A certified check or bond shall be filed with each bid if required, and liability for breach shall be enforceable upon the contract, the bond or certified check or both as the case may be.

Signature of Bidder or Agent

____________________________

BID OFFER OR PROPOSAL

Attach separate sheet listing each item bid based on specifications published by governing body. Following is an example of the bid format:

Class or Item     Quantity    Unit

Description     Unit Price    Amount

Description

NON-COLLUSION AFFIDAVIT

STATE OF INDIANA

ss:

___________________ COUNTY)

The undersigned bidder or agent, being duly sworn on oath, says that he has not, nor has any other member, representative, or agent of the firm, company, corporation or partnership represented by him, entered into any combination, collusion or agreement with any person relative to the price to be bid by anyone at such letting nor to prevent any person from bidding nor to induce anyone to refrain from bidding, and that this bid is made without reference to any other bid and without any agreement, understanding or combination with any other person in reference to such bidding.

He further says that no person or persons, firms, or corporation has, have or will receive directly or indirectly, any rebate, fee, gift, commission or thing of value on account of such sale.

___________________________

Bidder (Firm)

___________________________

Signature of Bidder or Agent

Subscribed and sworn to before me this ____ day of _______ , _____.

My commission expires: ________

Notary Public_________________

County of Residence:__________ 

ACCEPTANCE

There now being sufficient unobligated appropriated funds available, the contracting authority of (Governmental Unit) hereby accepts the terms of the attached bid for classes or items numbered _______ and promises to pay the undersigned bidder upon delivery the price quoted for the materials stipulated in said bid.

Contracting Authority Members: Date: _______________________

“Contracting Authority Members:”

____________________________

____________________________

____________________________

Feb. 26, March 7

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